Staff Positions

For the latest job openings at The University of Illinois at Urbana-Champaign, please see: http://jobs.illinois.eduLearn more about Illinois Computer Science.

Illinois Future Faculty

Assistant Director of Communications

Grants and Contracts Specialist or Coordinator


Illinois Future Faculty - Postdoctoral Research Associate
Department of Computer Science
University of Illinois at Urbana-Champaign

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The Department of Computer Science (CS) at the University of Illinois at Urbana-Champaign invites applications for the “Future Faculty” program. The Future Faculty Program is a selective program offering two-year postdoctoral positions whose goal is to mentor and prepare outstanding candidates for an academic career in research and teaching. Candidates will be paired with a faculty mentor who will serve as their research supervisor. In addition, interested candidates will have the opportunity to teach up to one course per semester with strong mentorship and logistic support that guides candidates in good pedagogical practices. Individuals in the program will be mentored through the faculty job search process and will have the opportunity to be considered for a faculty position at Illinois. Candidates in all areas of computer science are encouraged to apply. Applicants for this position are expected to have a PhD or equivalent degree in computer science or a closely related field.  ABD (all but degree) applicants may apply and confirmation of your completed degree requirements must be provided on or before the start date. 

The University of Illinois has one of the strongest CS departments in the country, with approximately 1,800 undergraduate majors and over 1,200 graduate students across seventeen different degree programs. In addition to our flagship undergraduate program in The Grainger College of Engineering, which includes a diverse class of over 30% women in our freshman class, our innovative CS + X programs incorporate a strong grounding in CS with technical or professional training in the arts and sciences across a dozen different disciplines. We seek applicants that will contribute to the diverse and vibrant atmosphere in the department. Successful applicants will join the department’s thriving community of creative, passionate, and innovative teaching and research faculty who contribute to high-quality instruction and research. Our graduate program is ranked one of the top five in the country by US News & World Report. We are also one of the leading teaching units on campus, offering computing education to students in every discipline.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO

The start date for these positions is flexible. Application review will begin immediately. In order to ensure full consideration for a Fall 2020 start date, applications must be received by Friday, March 20, 2020. Applicants may be interviewed before the closing dates; however, no hiring decision will be made until after that date. Salary will be commensurate with qualifications. Applications should be submitted by visiting http://jobs.illinois.edu and uploading a cover letter, curriculum vitae, teaching statement, research statement, and names and contact information for three references. Applicants should indicate what their ultimate career goals within the content of their cover letter, as well as the Illinois faculty with whom they are interested in working. Applicants may also submit supporting material relevant to evaluating their teaching abilities. For inquiry, please call 217-300-3309 or HR@cs.illinois.edu.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.


Assistant Director of Communications
Department of Computer Science
University of Illinois at Urbana-Champaign

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The Department of Computer Science (CS) at The Grainger College of Engineering seeks applicants for the position of Assistant Director of Communications to strategically create concepts for developing, writing, creating, producing, and distributing high-quality content across multi-platform publications. This positon also manages the department’s media relations program; establishing and maintaining relationships with news organizations and reporters, and crafts and pitches stories to regional and national media outlets. The department’s highly visible and high-impact communications serve the diverse audiences of faculty, staff, students, alumni, donors, peers, and the media.

Major Duties and Responsibilities:

  • Lead writer for the department’s high-visibility communications, including:
    • Feature writing for prestigious print publications such as the annual Impact Report and materials for fundraising, faculty and student recruitment, and events
    • Extensive written content for the department’s website and two monthly E-newsletters
    • Multiple social media platforms (Facebook, Twitter, Instagram, and LinkedIn)
    • Prepare, organize, and manage annual project schedules; determine deliverables and set deadlines; produce deliverables and meet deadlines
    • Attend numerous department sponsored activities and events (often on evenings and weekends) in order to observe and interview participants to acquire the information required to write stories and then distribute created content as deemed appropriate
    • Responsible for implementing policies and guidelines that govern content accuracy and branding standards set by the department and university (i.e. Public Affairs)
  • Develop and manage relationships with all the department’s key constituencies (administrators, faculty, staff, students, alumni, outside news media, and peers) to develop a deep knowledge of the department’s priorities and the accomplishments of its people in order to strategically position and promote the department’s excellence
  • Lead the media relations program for the department by:
    • Establishing and maintaining relationships with mainstream, tech, and trade news organizations and reporters
    • Craft and pitch stories to regional and national media outlets
    • Coordinate participation of campus, college, and department administrators and faculty in interviews with the press
    • Manage crisis communications in collaboration with campus Public Affairs, Grainger College of Engineering communications staff, and the CS Department Head and Editorial Board
  • Serve in a leadership role on the Editorial Board to:
    • Set annual goals and metrics for projects, track project progress, and report on project impacts
    • Initiate and develop the calendar for story ideas and publication planning based on department priorities and a deep knowledge about the accomplishments of our faculty, staff, students, and alumni
    • Execute stories from start to finish and doing so within the deadlines required for the publication production schedules
  • Perform additional appropriate duties to further the mission of the department

Required Qualifications:

  • Bachelor’s degree in communications, journalism, radio/television broadcasting, web/digital media, or a related field.
  • Five years of experience as a professional writer.
  • Experience with interviewing and information gathering, organizing information in databases or spreadsheets, and preparing professionally written materials.
  • Experience writing and communicating complex and/or technical information to both technical and nontechnical audiences.
  • Experience working independently and as part of a team.

Preferred Qualifications:

  • Experience working in an academic research and instructional setting.

Knowledge, Skills & Abilities:

  • Excellent knowledge of spoken and written English for editing and creating correspondence, storytelling, and report generation.
  • The ability to manage both individual and team deadlines on multiple, simultaneous projects under tight deadlines.
  • Must have the ability to develop effective working relationships with faculty, staff, students, alumni, media, and other key publics.
  • Excellent interpersonal and communication skills.
  • Ability to work a flexible schedule to attend department sponsored activities and events.
  • Knowledge of or interest in the department’s research areas and its impact on the field of computer science.
  • Complimentary skills such as a demonstrated knowledge of desktop publishing, web design, website development and maintenance, accessibility standards, blogging, podcasting, social media, print production, graphic design, videography and photography.
  • Specific proficiencies with Drupal 7, Photoshop, InDesign, Microsoft Office Suite, University of Illinois WebTools, University of Illinois Blackbaud CRM (TED), and Social Media management in Facebook, Twitter, LinkedIn, and Instagram are highly desired.

Appointment Information:
This is a full-time Civil Service Public Information Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after the deadline.

To Apply:
Applications must be received by October 9, 2019. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at https://jobs.illinois.edu/. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

1. Submit the Staff Vacancy Application.
2. Submit the Voluntary Self-Identification of Disability forms.
3. Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Denise Corray (decorray@illinois.edu). For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO


Grants and Contracts Specialist or Coordinator
Department of Computer Science
University of Illinois at Urbana-Champaign

Apply Here!

The Department of Computer Science (CS) at The Grainger College of Engineering seeks applicants for the position of Grants and Contracts Specialist or Coordinator to facilitate the accomplishment of sponsored research goals within the Department of Computer Science through pre-award and post-award research grant and contract administration.

Major Duties and Responsibilities (Grants and Contracts Specialist):

Assist the faculty with research proposal preparation for the Department of Computer Science. This includes using independent judgment to identify, understand, and interpret sponsor guidelines for submission, ensuring all requirements are met, such as deadlines, funding restrictions, eligibility restrictions, potential cost share, general compliance, and other requirements for valid submissions.

  • Advise faculty and staff on terms of research agreements, interpretations of proposal guidelines, and the submission requirements of such proposals, according to university policy with Sponsored Programs Administration (SPA). Assist faculty with preparing proposed budgets, budget justifications, current and pending, and any other required documents for the RFP. Based on the proposal guidelines, review to ensure all requirements are met before sending complete proposal to SPA for final review. Use sound judgment to make independent changes to proposals under strict time constraints to ensure successful and timely submissions to meet deadlines. Serve as a liaison for the department when working with SPA, answering questions, resolving issues that occur with proposals, and assisting in grant/contract negotiations as necessary.
  • Prepare financial reports and analyses to assist faculty with the administration and development of their sponsored research projects, verifying correct rates are being used in budget development, suggesting budget revisions as needed, implementing new indirect cost rates and fringe benefit rates, and accurately interpreting sponsor guidelines ensuring proposal compliance.
  • Ensure proposal packages are properly formatted with necessary materials and signatures by reviewing and editing proposals and budgets in accordance with sponsor and University guidelines.
  • Assist faculty with entering budget and other relevant information into online submission programs, such as FASTLANE/research.gov, grants.gov, Proposal Central, and NSPIRES for each faculty proposal submission as appropriate. This involves managing several drafts and revisions, according to the faculty’s needs, until a final draft is approved. Once approved, enter the budget information into the sponsor’s portal. Sponsors such as NSF, NIH, ARPA-e, American Heart Association, and several others use an online submission system.
  • Review and revise pending proposals and budgets according to university guidelines and changing sponsor requirements, monitoring the status of proposal submissions, updating their status in the proposal database, updating database information on awards received, and preparing administrative reports on new awards for department administration.
  • Coordinate requests for additional information on pending proposals. Work directly with the faculty member and SPA to provide additional information when a proposal is pending with a sponsor and additional information is requested. This may include a revised budget, salary confirmation, rate confirmation, additional justification on line items in the proposed budget; any and all sponsor requests to assist in awarding the proposal. Use discretion, expertise, and independent thinking to decipher what the sponsor is requesting and provide the most applicable and appropriate information.
  • Prepare required documents related to budget modifications, renewal funding, and supplemental funding. When a request for supplemental funding or a renewal for a current award is necessary, work with the faculty member to prepare and submit a complete proposal through SPA containing a budget, budget justification and statement of work. Use independent judgment to make suggested changes to the package when necessary to allow for successful submission.

Work with the Department's Business Office to coordinate various post-award activities such as personnel appointments and other charges on sponsored research projects, including an ad-hoc analysis of appropriateness of expenditures on research funds.

  • Work with SPA to ensure funded project accounts are established in a timely manner, requesting and monitoring anticipation accounts when necessary.
  • Complete sponsored project close-out reviews and work with SPA to close completed project accounts in a timely manner.
  • Prepare and record Banner journal entries, including those for month-and year-end close activities, rogue CFOP and other error corrections and necessary entries. Monitor budgets, account balances, and expenditures, making transfers when necessary.

Prepare financial reports, spending projections and analyses as requested by faculty, the Assistant Head for Administration, and other department administrators.

  • Regularly meet with faculty to discuss funding scenarios to ensure their understanding of their available funding.
  • Prepare and review with faculty monthly spending reports, which allow for accurate financial projections to aid faculty in effective spending decisions.

Assume additional appropriate duties to further the mission of the department.

Major Duties and Responsibilities (Grants and Contracts Coordinator):

In conjunction with assigned personnel, assist with the preparation, review and submission of both routine and complex research proposals to various
sponsor agencies. This includes preparation of budgets, budget justifications, current and pending, compliance with solicitation requirements, and other proposal materials making sure they are compliant with sponsor guidelines and University policies. Duties include:

  • Assist Principal Investigators with preparation, review, and submission of grant proposals for the Department of Computer Science. Identify, understand, and interpret sponsor guidelines for submission, ensuring all requirements are met, such as deadlines, funding restrictions, eligibility restrictions, potential cost share, general compliance, and other requirements for valid submissions. Assist researchers with developing complex budgets, budget justifications, and other required documents for proposals.
  • Assist faculty and staff on terms of research agreements, proposal guidelines, and the submission requirements of such proposals, according to university policy with Sponsored Programs Administration (SPA). Review proposals to ensure all requirements are met before sending complete proposal to SPA for final review. Review proposals for potential changes under strict time constraints to ensure successful and timely submissions to meet deadlines. Communicate with SPA, answering questions, resolving issues that occur with proposals, and assisting in grant/contract negotiations as necessary.
  • Assist faculty with entering budget and other relevant information into online submission programs, such as FASTLANE/research.gov, grants.gov, Proposal Central, and NSPIRES for each faculty proposal submission as appropriate. Manage drafts and revisions, according to the faculty’s needs, until a final draft is approved. Once approved, enter the budget information into the sponsor’s portal.
  • Review and revise pending proposals and budgets according to university guidelines and changing sponsor requirements, monitor the status of proposal submissions, update their status in the proposal database, update database information on awards received, and prepare administrative reports on new awards for department administration.
  • Coordinate requests for additional information on pending proposals. Work directly with the faculty member and SPA to provide additional information when a proposal is pending with a sponsor and additional information is requested, including a revised budget, salary confirmation, rate confirmation, additional justification on line items in the proposed budget, and any and all sponsor requests to assist in awarding the proposal. Assist with deciphering what the sponsor is requesting and provide the most applicable and appropriate information.
  • Prepare required documents related to budget modifications, renewal funding, and supplemental funding. When a request for supplemental funding or a renewal for a current award is necessary, assist the faculty member in preparing and submitting a complete proposal through SPA containing a budget, budget justification and statement of work. Make suggested changes to the package when necessary to allow for successful submission.

Manage financial aspects of post-award sponsored project activities. Work closely with Principal Investigators to develop and monitor grant spending
plans, including staff planning, appropriate rates of spending, and regularly reviewing and updating project expenditures to ensure compliance with sponsor and University policy requirements. Duties might include:

  • Review sponsored project expenditures, ensuring integrity, accuracy and allowability of transactions in accordance with project budgets and agreements as well as University and Federal guidelines.
  • Prepare financial reports and analyses to assist faculty with the administration and development of their sponsored research projects, verifying correct rates are being used in budget development, suggesting budget revisions as needed, implementing new indirect cost rates and fringe benefit rates, and accurately interpreting sponsor guidelines ensuring proposal compliance.
  • Review and approve purchases on sponsored projects, making sure that they comply with all relevant policies.
  • Investigate unallowable charges and assist faculty in completing semiannual certifications.
  • Work with SPA to ensure funded project accounts are established in a timely manner, requesting and monitoring anticipation accounts when necessary.
  • Complete sponsored project close-out reviews, working with SPA to close completed project accounts in a timely manner.
  • Prepare and record Banner journal entries, including those for month- and year-end close activities, rogue CFOP and other error corrections and necessary entries. Monitor budgets, account balances, and expenditures, making transfers when necessary.

Provide sound financial management of assigned departmental funding to ensure successful compliance with department and University policy.

  • Preapprove expenditures for assigned departmental funding, making sure that they comply with all relevant policies.
  • Assist the department payables function by the review and approval of the Travel and Expense Management (TEM) system transactions for possible compliance issues. This includes T-Card and employee/visitor reimbursement of travel expenses. Approve P-Card transactions for miscellaneous expenses.
  • Assist the department payables function by the review and preapproval of the purchasing transactions in the Purchasing App.
  • Prepare financial forecasts used to advise faculty on the financial aspects for their hiring and major spending decisions.
  • Investigate all charges to make sure they are allowable, working with university staff to correct any unallowable expenses.
  • Responsible for preparing earnings transfers and journal voucher entries in Banner as needed to address the needs of assigned staff and faculty.
  • Review and approve appointment allocations in the My.CS system and do personnel appointment redistributions in Banner Front End in response to changes in effort.
  • Monitor spending in the current month on specific accounts.
  • Responsible for maintenance of the departmental chart of accounts in the My.CS system.
  • Serve as back-up to other related staff as needed.

Other:

  • Update and manage Activity Reporting System for all relevant staff in the department.
  • Assume additional appropriate duties to further the mission of the department.

Required Qualifications (Specialist):

  • Bachelor's degree in accounting, finance, business administration, or a related field.
  • Two years of work experience related to grants and contracts administration.

Preferred Qualifications (Specialist):

  • Strong background in sponsored research pre-and post-award administration.

Knowledge, Skills & Abilities (Specialist):

  • Ability to organize and manage diverse activities.
  • Strong interpersonal, written and oral communication skills, must be highly organized and be able to work under multiple deadlines.
  • Knowledge of University guidelines and procedures for general accounting, proposal processing, and grant administration.
  • Comprehensive understanding of University, College, and Department organization, objectives and goals.
  • Knowledge of the operating procedures of the various private and public funding agencies sufficient to permit quality interaction on all administrative matters pertaining to the various agencies.

Required Qualifications (Coordinator):

  • Bachelor's degree in accounting, finance, business administration, or a related field.
  • Three or more years of progressive work experience in grants and contracts administration in a large research institution.

Preferred Qualifications (Coordinator):

  • Master’s degree in accounting, finance, business administration, or a related field.
  • University of Illinois experience in grants and contracts administration.
  • Illinois Certified Research Administrator designation.

Knowledge, Skills & Abilities (Coordinator):

  • Ability to perform core job duties independently, utilizing good judgment and prioritization skills.
  • Ability to organize and manage diverse activities.
  • Strong interpersonal, written and oral communication skills.
  • Must be highly organized and be able to work under multiple deadlines.
  • Knowledge of University guidelines and procedures for general accounting, proposal processing, and grant administration.
  • Comprehensive understanding of University, College, and Department organization, objectives and goals.
  • Knowledge of the operating procedures of the various private and public funding agencies sufficient to permit quality interaction on all administrative matters pertaining to the various agencies.

Appointment Information:
This is a full-time Grants and Contracts Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after the deadline.

To Apply:
Applications must be received by October 9, 2019. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at https://jobs.illinois.edu/. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

1. Submit the Staff Vacancy Application.
2. Submit the Voluntary Self-Identification of Disability forms.
3. Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Denise Corray (decorray@illinois.edu). For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.